Executive Assistant to Investment Team

$140,000 - $140,000/Yr

Career Group - New York, NY

Full-time - Mid Level

New York, NY

Professional, Scientific, and Technical Services

About the position

The Executive Assistant to the Investment Team at Career Group is a newly created role designed to support a team of 9-10 professionals within a global private equity firm. This position requires a proactive individual who can thrive in a fast-paced environment, manage multiple tasks, and work collaboratively with other administrative staff. The role involves significant calendar management, travel coordination, and event planning, contributing to the overall efficiency of the investment team.

Responsibilities

• Handle Calendar Management and Travel arrangements, and prepare expense reports
• Schedule and coordinate various types of internal and external calls and meetings
• Regularly monitor and adjust calendars given the dynamic nature of our business
• Plan international & domestic travel, itineraries, and local transportation for business trips
• Update calendars with travel arrangements
• Coordinate lunch and dinner reservations
• Partner with other team admins to maintain sector materials and schedule sector events (offsite events and materials, etc.)
• Assist admins in planning portfolio company BOD meetings and dinners

Requirements

• Minimum 5+ years supporting executives in financial services (PE experience a plus)
• Experience managing global travel itineraries, meeting planning and conference calls (including different time zones)
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word) and Outlook
• Bachelor's Degree
• Excellent interpersonal skills
• Self-starter who demonstrates initiative and a team player mentality
• Able to multi-task and pivot / reprioritize as new information emerges
• Thinks proactively and anticipates / sees around corners
• Uses critical thinking to solve problems

Benefits

• Salary range of $110-140k base
• 20% bonus
• Fully paid benefits
• 401k match