Executive Assistant to Justice-Elect Megan Shanahan

$82,264 - $82,264/Yr

State of Ohio - Columbus, OH

Full-time - Mid Level

Columbus, OH

Executive, Legislative, and Other General Government Support

About the position

The Executive Assistant to Justice-Elect Megan Shanahan plays a crucial role in supporting the Justice by managing administrative tasks, scheduling, and communication. This position requires a high level of organization and the ability to handle sensitive information while ensuring the smooth operation of the Justice's office.

Responsibilities

• Prepare all necessary information for conferences and ensure distribution to justices.
• Maintain conference calendar and follow-up activities resulting from conferences.
• Schedule meetings, appointments, and travel arrangements, including expense report information.
• Prepare a variety of documents, including correspondence, forms, confidential memoranda, meeting minutes, and reports.
• Proofread material for correct grammar, punctuation, format, and accuracy of content.
• Develop, manage, and maintain a filing system; create and maintain files, reports, and spreadsheets as necessary.
• Serve as the receptionist for the Justice, answering telephones and routing inquiries.
• Maintain office equipment and order office supplies.
• Direct requests from the Justice to appropriate staff as needed.
• Work with offices throughout the Court regarding events involving the Justice.
• Schedule CLE classes and submit to Attorney Registration for CLE credit.

Requirements

• At least six years of progressive experience in an administrative role supporting director level or higher position.
• Bachelor's degree preferred.
• Paralegal experience is a plus.
• Experience in a legal environment and knowledge of the state judicial system and state government practices is preferred.
• Strong organizational and administrative skills.
• Superb communication and interpersonal skills.
• Ability to work independently and handle multiple complex projects.
• Strong proofreading, composition, and editing skills.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.

Nice-to-haves

• Experience in a legal environment.
• Knowledge of the state judicial system and state government practices.

Benefits

• Paid holidays
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Flextime
• Vision insurance
• Loan forgiveness
• Life insurance
• Retirement plan