This job is closed
We regret to inform you that the job you were interested in has been closed. Although this specific position is no longer available, we encourage you to continue exploring other opportunities on our job board.
Frederik Meijer Gardens & Sculpture Park - Grand Rapids, MI
posted 3 months ago
Frederik Meijer Gardens & Sculpture Park is seeking an Executive Assistant to the President & CEO, who will play a crucial role in ensuring the smooth operation of the executive office and supporting strategic initiatives. This position requires a highly organized individual with a proven track record of efficiently managing a top-level and fast-paced office environment. The Executive Assistant will report directly to the President & CEO and will also have secondary reporting responsibilities to the COO. The successful candidate will possess excellent interpersonal skills to interface seamlessly with the board of directors, donors, and the internal leadership team. The Executive Assistant will oversee the day-to-day operations of the President & CEO's office, managing schedules, appointments, and travel arrangements. This role involves prioritizing and coordinating tasks to ensure optimal time utilization and efficiency. The Executive Assistant will act as a key point of contact between the President & CEO, the Executive Committee, the board of directors, and major donors. Responsibilities include organizing and coordinating board meetings, preparing materials, agendas, and minutes, as well as facilitating communication and relationship-building with stakeholders. In addition to administrative support, the Executive Assistant will assist in the development and execution of strategic initiatives, research and compile information for various projects, reports, and presentations, and handle sensitive and confidential information with discretion and professionalism. The role also includes drafting, editing, and proofreading correspondence, reports, and presentations on behalf of the President & CEO, ensuring effective communication with internal and external stakeholders. The Executive Assistant will plan and execute high-level events and meetings, assist with expense tracking, budget management, and financial reporting for the executive office, and provide support to the COO as needed. Special projects assigned by the President & CEO will also be part of the responsibilities, contributing to the achievement of organizational goals.