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About the position
The Executive Assistant to the President/CEO at the Buffalo Zoo is responsible for providing comprehensive administrative support to the President/CEO, Board of Directors, and the executive leadership team. This role serves as the primary point of contact for internal and external stakeholders, coordinating executive outreach, managing the President/CEO's calendar, and overseeing special projects. The ideal candidate is proactive, detail-oriented, and capable of handling sensitive information with discretion, while also being able to work independently and under pressure.
Responsibilities
- Provide direct administrative support to the President/CEO, including managing the calendar and scheduling meetings.
- Organize logistics for meetings and events, including room reservations and agenda preparation.
- Prepare, proofread, and edit communications such as letters, reports, and presentations.
- Act as a liaison between the President/CEO and internal/external stakeholders.
- Assist with the AZA Accreditation application process and coordinate special projects as directed.
- Provide administrative support to the Board of Directors, including scheduling meetings and recording minutes.
- Handle incoming communications for the President/CEO, including phone calls and emails.
- Organize and maintain the President/CEO's office, including filing systems and inventory management.
- Assist with donor events and fundraising activities as needed.
Requirements
- Minimum of 2-4 years of experience in executive support/administration, preferably in a nonprofit environment.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism in handling confidential information.
- Extremely proficient with Microsoft Office Suite and Adobe Acrobat.
Nice-to-haves
- Associate or Bachelor's degree in Business Administration or related field.
- Experience working with a CRM.
- Experience working for a C-suite level executive.
Benefits
- Health plan
- HSA/HRA
- FSA
- Life insurance
- Long term disability
- Dental insurance
- Vision insurance
- 403B retirement plan
- Annual leave time
- Holiday time
- Sick time
