Executive Assistant to President/CEO

$47,840 - $54,080/Yr

Buffalo Zoo - Buffalo, NY

Full-time - Entry Level

Onsite - Buffalo, NY

About the position

The Executive Assistant to the President/CEO at the Buffalo Zoo is responsible for providing comprehensive administrative support to the President/CEO, Board of Directors, and the executive leadership team. This role serves as the primary point of contact for internal and external stakeholders, coordinating executive outreach, managing the President/CEO's calendar, and overseeing special projects. The ideal candidate is proactive, detail-oriented, and capable of handling sensitive information with discretion, while also being able to work independently and under pressure.

Responsibilities

• Provide direct administrative support to the President/CEO, including managing the calendar and scheduling meetings.
• Organize logistics for meetings and events, including room reservations and agenda preparation.
• Prepare, proofread, and edit communications such as letters, reports, and presentations.
• Act as a liaison between the President/CEO and internal/external stakeholders.
• Assist with the AZA Accreditation application process and coordinate special projects as directed.
• Provide administrative support to the Board of Directors, including scheduling meetings and recording minutes.
• Handle incoming communications for the President/CEO, including phone calls and emails.
• Organize and maintain the President/CEO's office, including filing systems and inventory management.
• Assist with donor events and fundraising activities as needed.

Requirements

• Minimum of 2-4 years of experience in executive support/administration, preferably in a nonprofit environment.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism in handling confidential information.
• Extremely proficient with Microsoft Office Suite and Adobe Acrobat.

Nice-to-haves

• Associate or Bachelor's degree in Business Administration or related field.
• Experience working with a CRM.
• Experience working for a C-suite level executive.

Benefits

• Health plan
• HSA/HRA
• FSA
• Life insurance
• Long term disability
• Dental insurance
• Vision insurance
• 403B retirement plan
• Annual leave time
• Holiday time
• Sick time