Executive Assistant to President

$20,800 - $20,800/Yr

Baylor Scott & White Health - Irving, TX

Full-time - Entry Level

Irving, TX

5,001-10,000 employees

Hospitals

About the position

The Executive Assistant to the President at Baylor Scott & White Health is responsible for managing the day-to-day office operations of the President of the Irving hospital campus. This role involves providing comprehensive administrative support, managing schedules, and ensuring effective communication within the office.

Responsibilities

• Effectively manages the President's calendar, scheduling appointments and arranging travel itineraries.
• Answers and screens phone calls, responding or routing calls as appropriate.
• Sorts, opens, and distributes mail daily, composing responses to routine correspondence as needed.
• Exercises initiative and judgment in responding to customer problems or complaints in the absence of management.
• Coordinates schedules for meetings and events, notifying participants and verifying attendance.
• Arranges all necessary logistics for events to ensure seamless progress.
• Takes and transcribes dictation, preparing confidential correspondence and complex documents accurately and timely.
• Compiles and completes reports, statistical data, and charts, reviewing them for appropriate action or referral to management.
• Maintains a variety of confidential files in accordance with established policies.
• Ensures supply levels are maintained and orders are placed accordingly.

Requirements

• Five to seven years in an administrative help/executive secretarial position required.
• Proficient in Microsoft Office Suite.
• Excellent communication, organizational, and multitasking skills required.

Benefits

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1