Executive Assistant to Senior Vice President

ADP - Florham Park, NJ

Full-time

Florham Park, NJ

Professional, Scientific, and Technical Services

About the position

The Executive Assistant to the Senior Vice President at ADP plays a crucial role in ensuring the smooth functioning of activities and processes in support of one or more executives. This position requires a combination of positive attitude, superb organizational skills, and a deep understanding of ADP's operations. The Executive Assistant will perform various administrative tasks, manage correspondence, and assist in coordinating meetings and schedules, all while upholding ADP's core values of integrity, service excellence, and social responsibility.

Responsibilities

• Perform clerical, administrative and general office duties of a responsible and confidential nature
• Route and answer correspondence
• Independently establish, organize and maintain documents and initiate follow up as needed
• Compile, analyze and summarize statistics and information in presentation formats
• Communicate new policies and procedures to the department and coordinate the gathering of information as directed
• Create formulas/formats of moderate complexity and determine hardware/software requirements
• Coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
• Coordinate and track training activities of internal associates
• Maintain database as required
• Assist in workforce scheduling of internal associates
• Provide support to other members of management and department as requested

Requirements

• 3+ years of administrative support experience in a similar environment
• High School diploma with 3+ years of experience or equivalent education will be considered

Nice-to-haves

• Some college courses/specialized secretarial training
• Excellent communication skills both verbal and written
• Superb organization skills
• Expert knowledge of Microsoft Office (Word, Excel, PowerPoint) with experience producing high quality reports, presentations and other documents
• Proven ability to work effectively both independently and in a team-based environment
• Ability to handle confidential matters
• Substantial knowledge of the department's operation and company procedures
• Proven ability in assembling, compiling, analyzing and summarizing data
• Demonstrated analytical ability in preparing reports and gathering statistical data
• Ability to work independently on projects and anticipate and address issues in the executive's absence
• Must be assertive, creative and innovative, with proven decision-making skills
• Experience working with senior management
• Experience coordinating and working with Sales Teams