Executive Assistant to Senior Vice President

ADP - Florham Park, NJ

Full-time - Mid Level

Florham Park, NJ

Professional, Scientific, and Technical Services

About the position

The Executive Assistant to the Senior Vice President at ADP plays a crucial role in ensuring the smooth functioning of activities and processes in support of one or more executives. This position requires a positive attitude, exceptional organizational skills, and a deep understanding of ADP's operations. The role involves a variety of administrative tasks, including managing correspondence, maintaining documents, and coordinating meetings, all while adhering to ADP's core values of integrity, service excellence, and social responsibility.

Responsibilities

• Perform clerical, administrative and general office duties of a responsible and confidential nature
• Route and answer correspondence
• Independently establish, organize and maintain documents and initiate follow up as needed
• Compile, analyze and summarize statistics and information in presentation formats
• Communicate new policies and procedures to the department and coordinate the gathering of information as directed
• Create formulas and formats of moderate complexity and determine hardware/software requirements
• May coordinate offsite meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports
• May coordinate and track training activities of internal associates
• Maintain database as required
• May assist in workforce scheduling of internal associates
• Provide support to other members of management and department as requested

Requirements

• 3+ years of administrative support experience in a similar environment
• High School diploma with 3+ years of experience or equivalent education will be considered

Nice-to-haves

• Some college courses or specialized secretarial training
• Excellent communication skills both verbal and written
• Superb organizational skills
• Expert knowledge of Microsoft Office (Word, Excel, PowerPoint) with experience producing high quality reports, presentations and other documents
• Proven ability to work effectively both independently and in a team-based environment
• Ability to handle confidential matters
• Substantial knowledge of the department's operation and company procedures
• Proven ability in assembling, compiling, analyzing and summarizing data
• Demonstrated analytical ability in preparing reports and gathering statistical data
• Ability to work independently on projects and anticipate and address issues in the executive's absence
• Must be assertive, creative and innovative, with proven decision-making skills
• Experience working with senior management
• Experience coordinating and working with Sales Teams