Executive Assistant to Stealth Software/AI Company

$140,000 - $140,000/Yr

Pocketbook - San Francisco, CA

Full-time - Mid Level

San Francisco, CA

Administrative and Support Services

About the position

We are seeking an experienced and motivated Executive Assistant to support the CEO of a rapidly growing stealth technology/software startup based in San Francisco, CA. The ideal candidate will provide top-tier executive support at the C-suite level, preferably to a CEO or Co-Founder, and will possess exceptional interpersonal skills to build strong rapport with the CEO, team members, and external partners.

Responsibilities

• Manage the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize meeting materials, agendas, and presentations.
• Handle confidential information with discretion and professionalism.
• Serve as the primary point of contact for internal and external communications on behalf of the CEO.
• Coordinate and prioritize incoming communications, ensuring timely and appropriate responses.
• Liaise with the CEO's household staff to ensure seamless coordination between professional and personal commitments.
• Assist with personal projects, including event planning, personal travel, and other tasks as needed.
• Work closely with another Executive Assistant on the team, providing backup support as needed to ensure continuous and efficient executive support.
• Oversee office logistics, including supplies management, office maintenance, and vendor relationships.
• Organize and facilitate company events, meetings, and offsites.
• Arrange detailed travel itineraries for the CEO, including flights, accommodations, and ground transportation.

Requirements

• Minimum of 5 years of experience as an Executive Assistant to C-Suite executives, preferably to a CEO or Co-Founder.
• Proven track record of managing complex calendars, travel arrangements, and high-level communications.
• Exceptional organizational and time management skills, with a keen attention to detail.
• Strong interpersonal and communication skills, capable of building rapport with a diverse range of individuals.
• Ability to handle multiple tasks simultaneously in a fast-paced, high-pressure environment.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with collaboration tools (e.g., Slack, Trello).
• Confident, proactive, and adaptable, with a positive attitude and professional demeanor.
• Discreet and trustworthy, with the ability to handle sensitive information with confidentiality.
• Collaborative team player who can work independently and as part of a team.

Benefits

• Full benefits
• Bonus eligibility negotiable
• Other company perks