Executive Assistant to support Banner MD Anderson Leadership

Full-time - Mid Level

Phoenix, AZ

1,001-5,000 employees

Hospitals

About the position

This position typically supports, Senior Vice President (SVP), Regional Presidents, or Chief Executive Officer (CEO) for a business entity, or equivalent by providing administrative services and assistance, of moderate complexity, requiring significant latitude of independent judgment and discretion on a routine basis. Additionally, this position handles a variety of situations involving the administrative function of the office, which often cannot be brought to the attention of the executive.

Responsibilities

• Frequently handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which cannot be brought to the attention of the executive.
• Interprets requests, takes appropriate action, evaluates level of information, and decides when the executive should be notified.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Independently composes and signs correspondence for executive as needed.
• On own initiative, composes correspondence or responds to individuals, which requires knowledge of executive's views, philosophy, and some understanding of technical matters.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel plans.
• Prepares reports including conclusions and recommendations for solution of operational and administrative problems.
• May hire, train, conduct performance reviews, and direct the workflow for the department staff.

Requirements

• High school diploma/GED or equivalent working knowledge.
• Four to five years advanced administrative support experience at a progressively responsible level required, including management of projects.
• Proven ability to work independently and manage multiple projects and activities simultaneously.
• Must possess independent decision-making abilities, as well as considerable judgment and initiative to determine the approach or action to take in non-routine situations.
• Must have excellent oral, written, and interpersonal communication skills.

Nice-to-haves

• Previous clerical supervision experience preferred.
• Associate's degree preferred.
• Additional related education and/or experience preferred.