Executive Assistant to SVP of Sales

Western Digital - Milpitas, CA

Full-time - Mid Level

Milpitas, CA

5,001-10,000 employees

Computer and Electronic Product Manufacturing

About the position

As an Executive Assistant at Western Digital, you will play a crucial role in enhancing the productivity and effectiveness of the Sales organization. Reporting to the Senior Vice President, you will manage executive calendars, travel arrangements, and coordinate various staff activities. This position requires a high level of discretion, professionalism, and the ability to handle confidential information while engaging with senior professionals both inside and outside the company.

Responsibilities

• Proactively coordinate and engage with leadership on strategically managing calendar and travel.
• Management of complex calendar and scheduling requirements.
• Proactively solicit agendas, attendee lists, and attendee preparation.
• Assistance on tracking and driving completion of key deliverables and follow-ups on outstanding issues.
• Coordination of staff activities such as regular one-on-ones, staff, and all hands meetings, including capture and tracking of action items and follow-ups.
• Planning and coordination of offsite events.
• Manage office purchasing requisitions, expense reports, and facilities requests.
• Maintain contact database and group email lists.
• Coordinate AV and IT requirements for video conferences and webcasts.
• Assist with formatting, editing, and consolidation of presentations and other Office documents.
• Attend staff meetings, drive action items, and disseminate information as needed.
• Provide mild support to a couple of VPs, juggling and prioritizing tasks.
• Act as back support to the Chief Revenue Officer's Executive Assistant.

Requirements

• 3-4 years of experience supporting an SVP.
• Positive, flexible, driven, and fast-acting personality.
• Leadership mindset with experience leading administrative teams.
• Strategic business partner mindset with a big picture focus.
• Proactive and anticipatory approach to tasks.
• Excellent written and oral communication skills.
• Highly organized and detail-oriented.
• Ability to multi-task and work independently as well as part of a team.
• Excellent time management skills.
• Willingness to learn and ask questions.

Nice-to-haves

• Associates or Bachelor's degree.

Benefits

• Paid vacation time
• Paid sick leave
• Medical/dental/vision insurance
• Life, accident, and disability insurance
• Tax-advantaged flexible spending and health savings accounts
• Employee assistance program
• Voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
• Tuition reimbursement
• Transit benefits
• Employee stock purchase plan
• Western Digital Savings 401(k) Plan