Executive Assistant to SVP

Western Digital Technologies - Milpitas, CA

Full-time - Executive

Milpitas, CA

Computer and Electronic Product Manufacturing

About the position

As an Executive Assistant to the Senior Vice President at Western Digital Technologies, you will be instrumental in enhancing the productivity and effectiveness of the Finance organization. This role requires exceptional organizational skills, attention to detail, and the ability to manage complex calendars and travel arrangements while maintaining a high level of professionalism and discretion.

Responsibilities

• Proactively coordinate and engage with leadership on strategically managing calendar and travel.
• Management of complex calendar and scheduling requirements.
• Proactively solicit agendas, attendee lists, and attendee preparation.
• Assistance on tracking and driving completion of key deliverables and follow-ups on outstanding issues.
• Coordination of staff activities such as regular one-on-ones, staff, and all hands meetings, including capture and tracking of action items and follow-ups.
• Planning and coordination of offsite events.
• Manage office purchasing requisitions, expense reports, and facilities requests.
• Maintain contact database and group email lists.
• Coordinate AV and IT requirements for video conferences and webcasts.
• Assist with formatting, editing, and consolidation of presentations and other Office documents.
• Attend staff meetings, drive action items, and disseminate information as needed.
• Provide mild support to a couple of VPs, juggling and prioritizing tasks.
• Act as back support to the Chief Revenue Officer's Executive Assistant.

Requirements

• High attention to detail and strong organizational skills.
• Ability to multi-task and problem-solve effectively.
• Proactive planning and persistence in managing tasks.
• Diplomacy and professionalism in dealing with senior professionals.
• Discretion in handling confidential information.

Nice-to-haves

• Experience in managing executive calendars and travel arrangements.
• Familiarity with office purchasing requisitions and expense reports.
• Ability to coordinate AV and IT requirements for meetings.