Executive Assistant to Team (San Francisco, 4-days Onsite, $90K-$100K)

$90,000 - $100,000/Yr

Truex Métier

Full-time - Entry Level

Administrative and Support Services

About the position

Join our investment banking client's collaborative team as an Executive Assistant to provide high-level professional support and ensure the success of their San Francisco office. This role will encompass a variety of administrative tasks, including managing calendars, arranging travel, preparing documents, compiling expense reports, updating CRM databases, coordinating meetings and events, and maintaining professional relationships. If you consider yourself a team player who thrives in a fast-paced environment, excels at organization, and maintains a high level of professionalism, this job could be an excellent fit!

Responsibilities

• Manage calendars and coordinate virtual meetings.
• Arrange domestic and international travel plans.
• Prepare and edit diverse documents using office software.
• Handle expense reports and financial reconciliations.
• Coordinate meetings, events, and contract negotiations.
• Undertake additional ad-hoc projects, as needed.

Requirements

• 3+ years of experience as an Executive Assistant supporting a team, preferably in financial services or management consulting.
• Proficient in Microsoft Office Suite (including Teams), Concur, Zoom, and quick to learn new technologies.
• Excellent written and verbal communication skills, including the ability to handle confidential information with discretion.
• Strong organizational and time management skills with a proven ability to manage multiple tasks and projects simultaneously.

Benefits

• Health insurance
• 401(k)
• Paid time off