Executive Assistant to the AGM, Love of Neighbor

$60,000 - $65,000/Yr

Portage United Church Christ - Cleveland, OH

Part-time,Full-time - Entry Level

Cleveland, OH

About the position

The Executive Assistant to the Associate General Minister (AGM) at Love of Neighbor provides high-level administrative support, ensuring the efficient operation of the AGM's office. This role involves managing schedules, coordinating meetings, and overseeing various administrative functions to facilitate the AGM's responsibilities effectively.

Responsibilities

• Initiates and manages effective systems and processes for the AGM's office.
• Completes a variety of administrative tasks including taking minutes, managing calendars, and preparing correspondence.
• Prioritizes competing needs and follows through on projects to successful completion.
• Follows up on sensitive matters addressed to the AGM.
• Plans and coordinates the AGM's schedule and ensures it is respected.
• Maintains records of the AGM's credit card charges for accurate entry into the Concur system.
• Oversees preparation and distribution of materials for Common Global Ministries Board meetings.
• Determines logistical requirements for staff meetings and makes travel arrangements for participants.
• Ensures timely distribution of meeting arrangements to participants.
• Supports the Leadership Forum with meeting logistics and minutes.
• Serves as lead person to Program Assistants to support workflow.
• Partners with fellow Executive Assistants to maintain office supplies and process special orders.
• Manages production of the monthly staff travel calendar.
• Works with Hospitality Ministries to plan and prepare for meetings and events, providing on-site assistance as needed.
• Manages special projects for the AGM.
• Facilitates engagement with technology infrastructure and social media strategies.
• Coordinates all communication to the AGM.
• Acts as liaison for the AGM with staff and maintains good working relationships.
• Processes requests for documents housed in the Houghton Library.
• Serves as editor for information included in Yearbook and other publications.
• Maintains and shares an up-to-date bio and headshot for the AGM.

Requirements

• Bachelor's degree in a related field or equivalent experience.
• Five or more years' experience supporting C-level executives, preferably in a non-profit or faith-based organization.
• Ability to manage multiple priorities and diverse personalities.
• Desire to work in diverse racial, ethnic, cultural, and religious settings.
• Professional demeanor, strong judgment, and interpersonal skills.
• Exceptional internal and external customer service skills.
• Experience in planning and supporting meetings.
• Well-organized and self-directed with exceptional time management skills.
• Ability to work collaboratively and independently, exercising initiative.
• Positive attitude with the ability to handle various issues with tact.
• Demonstrated ability to achieve high performance goals and meet deadlines.
• Proactive problem-solving and strong decision-making capability.
• Demonstrated written and oral English language skills.
• Proficiency in Microsoft Office and Adobe Acrobat; familiarity with social media and cloud-based corporate board portals.

Nice-to-haves

• Experience in a faith-based organization.
• Familiarity with digital work resources and web strategies.

Benefits

• Employer paid health insurance
• Employer paid dental insurance
• Employer paid pension benefits
• Employer paid life insurance
• Employer paid disability benefits