Executive Assistant to the Assistant Superintendent

Attleboro Public Schools - Attleboro, MA

Full-time - Entry Level

Attleboro, MA

About the position

The Executive Assistant to the Assistant Superintendent at Attleboro Public Schools is responsible for managing and coordinating the daily administrative tasks within the office. This role requires a high level of professionalism, confidentiality, and the ability to work under pressure while supporting the Assistant Superintendent in various clerical and organizational duties.

Responsibilities

• Assist the Assistant Superintendent with administrative matters.
• Prepare routine administrative paperwork.
• Provide information in accordance with established procedures and policies.
• Serve as a liaison between the Assistant Superintendent and various stakeholders.
• Develop a welcoming atmosphere for the public in the Assistant Superintendent's Office.
• Screen telephone calls and conduct initial screenings with students, teachers, and parents.
• Manage grants including purchase orders and staff time sheets.
• Compose effective correspondence and review material prepared by others.
• Prepare confidential Title IX Grievance correspondence and maintain records.
• Assist in the coordination of the Educator Mentoring and Induction program.
• Enter, monitor, and prepare reports for Professional Development.
• Assist with communicating professional development opportunities to staff.
• Collect relevant information for collective bargaining.
• Provide clerical support among staff and committees.
• Process documentation for District field trips.
• Coordinate home school processes and maintain records for home school students.
• Manage scheduling of interpreting and translation services.
• Oversee purchasing of curriculum programs and materials.
• Assist in managing general education summer programming.
• Coordinate grant data and compile necessary reports.
• Organize events, retreats, and large group meetings.
• Develop techniques for accurate data collection.
• Implement procedures for secure data handling and sharing.
• Revise district-wide documents.
• Attend meetings as required.
• Perform other duties and ad hoc projects as assigned.

Requirements

• Minimum of three years of office experience, preferably in a public school.
• Thorough knowledge of technology and software applications.
• Proficiency in Microsoft Office (Word, Access, Excel, PowerPoint) and Google Suite.
• Experience with Aspen, Power School Modules, and Munis is preferred.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to prioritize and multi-task effectively.
• Ability to understand complex written and oral instructions.
• Ability to work independently and as part of a team.
• Strong attention to detail and problem-solving skills.

Nice-to-haves

• Experience in a public school setting.
• Familiarity with educational software and platforms.

Benefits

• Standard benefits provided including health insurance and retirement plans.