Westover School - Middlebury, CT
posted about 2 months ago
Westover School is seeking a responsible, dependable, and detail-oriented Executive Assistant to support the Associate Head of School and the Chief Financial & Operations Officer (CFOO). This full-time position is integral to the smooth operation of the school, which is dedicated to empowering young women through a college preparatory education in a supportive community. The Executive Assistant will play a crucial role in managing schedules, organizing events, and facilitating communication between various departments and stakeholders. The ideal candidate will possess superior organizational and time-management skills, along with a strong commitment to confidentiality and professionalism. In this role, the Executive Assistant will dedicate approximately 50% of their time to assisting the Associate Head of School, 40% to coordinating maintenance tasks, and 10% to supporting the CFOO. Responsibilities include managing the schedules of both the Associate Head of School and CFOO, acting as a liaison between the maintenance department and the Mojo Facilities Request system, and maintaining professionalism in all communications. The Executive Assistant will also assist in the hiring and onboarding processes for junior-level staff, compose and disseminate correspondence, and collaborate with other administrative staff to organize significant school events such as Convocation, Award Ceremonies, and Graduation. The position requires active participation in the school community, including attending professional development days and training programs. The Executive Assistant will be expected to engage in ongoing professional development and demonstrate a willingness to learn and adapt. Critical thinking, problem-solving skills, and a customer-service driven work ethic are essential for success in this role. The Executive Assistant will also need to navigate a variety of personalities and foster community support for initiatives led by the Associate Head of School and CFOO.