EXECUTIVE ASSISTANT TO THE ASSOCIATE MEDICAL DIRECTOR

$61,512 - $92,280/Yr

University of Washington - Seattle, WA

Full-time - Mid Level

Seattle, WA

10,001+ employees

Educational Services

About the position

The Executive Assistant to the Associate Medical Director at Harborview Medical Center plays a crucial role in providing comprehensive administrative support and managing office operations within the Ambulatory Care Division. This position serves as a liaison between the Associate Medical Director, staff, and external stakeholders, ensuring effective communication and coordination of activities. The role requires a high level of organization, attention to detail, and the ability to handle sensitive information with discretion.

Responsibilities

• Complex scheduling, managing calendars, and coordinating meetings.
• Oversee daily office operations, ensuring a smooth and efficient workflow within the Ambulatory Care Division.
• Prepare, edit, and distribute various documents, reports, and presentations as required.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange travel itineraries, accommodations, and transportation for the Associate Medical Director and other key personnel.
• Assist in the planning and execution of special projects, ensuring deadlines are met and objectives are achieved.
• Monitor and manage office budgets, including processing invoices and expense reports.

Requirements

• Bachelor's degree in Business Administration, Healthcare Administration, or a related field.
• 5 years of experience in an executive assistant or office management role, preferably in a healthcare setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with electronic health records (EHR) systems.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Ability to build and maintain positive relationships with a diverse group of individuals.
• Demonstrated ability to handle sensitive information with discretion and integrity.

Benefits

• Generous benefits and work/life programs.