Executive Assistant to the ASVP, Human Resources, Training & Development (On-Campus)

$61,464 - $86,496/Yr

Napa Valley College - Napa, CA

Full-time - Mid Level

Napa, CA

Educational Services

About the position

The Executive Assistant to the ASVP of Human Resources, Training & Development at Napa Valley College provides advanced administrative support to the Assistant Superintendent/Vice President. This role involves performing technical and clerical functions, planning and organizing operations, and maintaining confidentiality while assisting in various administrative tasks. The position is crucial for ensuring efficient office operations and supporting the college's mission to provide high-quality programs and services to the community and students.

Responsibilities

• Assists in the preparation of bargaining documents to ensure accuracy and confidentiality in support of negotiations.
• Communicates with internal and external entities to provide information and assistance in a timely manner.
• Compiles data from various sources to prepare reports and maintain operations according to administrative guidelines.
• Composes and prepares complex documents independently for district, state, and federal agencies.
• Maintains a variety of manual and electronic documents and records to provide up-to-date information and historical reference.
• Monitors account balances and related financial activity to ensure compliance with financial practices.
• Participates in meetings, trainings, and workshops to convey and gather information required for job functions.
• Performs complex administrative duties to ensure efficient operations of department functions and procedures.
• Handles highly complex, technical, and confidential tasks for the Vice President and other Executive Administrators.
• Researches various topics to provide information and recommendations in accordance with policies and guidelines.
• Responds to inquiries from various sources to provide information or direction according to policy.
• Schedules a variety of activities for the assigned administrator, including appointments and travel arrangements.
• Serves as the initial contact for complaints related to discrimination and sexual harassment, assisting in their resolution.
• Acts as the point of contact for the department, conveying information regarding employment procedures.
• Supports the preparation of board action items to ensure transparency of personnel actions.
• Trains temporary employees and student workers to ensure clerical functions are performed within guidelines.

Requirements

• Bachelor's degree from an accredited institution.
• 2 years of mid-level administrative experience, preferably in a Human Resources department.
• Proficiency in Microsoft Excel and Outlook.
• Strong customer service skills and basic math abilities.
• Experience with clerical tasks and organizational skills.
• Knowledge of accounting/bookkeeping principles and human resources codes/laws.

Nice-to-haves

• Experience with SharePoint and Adobe software.
• Demonstrated customer service experience in a higher education organization.
• Experience in developing and monitoring budgets.

Benefits

• Travel reimbursement
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Employee assistance program
• Vision insurance
• Life insurance