Executive Assistant to the Bishop

$50,000 - $55,000/Yr

Mississippi Annual Conference of The United Methodist Church - Jackson, MS

Full-time - Entry Level

Jackson, MS

About the position

The Executive Assistant to the Bishop will provide high-level administrative support to the Resident Bishop of the Mississippi Annual Conference of The United Methodist Church. This role involves collaboration with various internal and external partners to facilitate meeting and travel arrangements, manage office finances, and ensure effective communication within the Episcopal Office. The position requires a strong commitment to the values of the organization and involves some travel throughout the Conference area.

Responsibilities

• Perform administrative duties, including maintaining proper files, calendars, arranging meetings, making travel arrangements, and communicating with internal and external clients and constituents of The United Methodist Church (UMC).
• Compose and coordinate correspondence for the Bishop and Episcopal Office staff as needed.
• Assist in the management of Episcopal Office finances including Bishop's reimbursements, vouchers for the Bishop's discretionary fund, assisting with auditing requirements, and office transactions including GCFA transactions.
• Assist in the coordination of Cabinet meetings, including developing agendas, maintaining calendar of events, and agenda planning team member.
• Provide administrative support to ensure a smooth and effective appointment process, including coordinating with multiple departments to ensure transfer of information, updating appropriate databases, and as necessary attending cabinet meetings.
• Coordinate and manage all hospitality needs for the Episcopal Office including greeting and caring for those coming to the office, assuring an appropriate supply of food and beverages for visitors and meetings, arranging any catering needs, sending of cards to clergy or staff as directed by the bishop, and arranging appropriate hospitality for visiting bishops and spouses or other guests of the Conference.
• Assist the Episcopal Office in preparation and organization of Annual Conference by attending all Annual Conference planning sessions, assisting with logistics and onsite accommodations, coordinate Annual Conference guests and speaker logistics, and attend the Annual Conference meeting.
• Proficiently operate and maintain databases in systems such as Brick River and Basecamp.
• Perform other duties as assigned by the bishop.

Requirements

• Bachelor's Degree required.
• 3 - 5 years' experience performing administrative duties is required, executive experience is preferred.
• High level of proficiency with MS Office products including Outlook, Word, Excel, PowerPoint, Publisher, and video conferencing software such as Zoom, Webex, etc.
• Proficiency in using and operating databases is strongly desired, including BrickRiver.
• Knowledge of general management principles and organizational policies and procedures.
• Knowledge of administrative procedures.
• Excellent organizational skills.
• Strong written and verbal communication skills, with proficiency in grammar, spelling, and punctuation.
• Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately.
• Proven interpersonal and leadership skills.
• Knowledge of the structure and polity of The United Methodist Church is strongly desired.
• Must be able to maintain strict confidentiality.

Nice-to-haves

• Experience in a Christian organization, ideally within the United Methodist denomination.
• Familiarity with the teachings and values of Christ.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance