Agrace - Madison, WI
posted 3 months ago
Agrace is a nonprofit, community health care organization that is nationally recognized as a leader in the hospice industry. Well known for end-of-life care, Agrace also serves people across southern Wisconsin who are aging, seriously ill or grieving. Agrace has a strong culture of employee engagement. In 2023, Agrace was named the #1 Top Workplace by the Wisconsin State Journal and Energage, and #79 of the top 100 companies in the country among those with an employee base of 500 to 999 workers! The Executive Assistant to the CEO and Governance Manager performs executive administrative support duties and special projects at the direction of the CEO and Chief Operating Officer (COO). This position maintains calendars and travel schedules, coordinates participation in local, state and national organizations, and acts as a communication liaison for the CEO and COO with constituents and as a liaison with governing bodies. This role also manages the administrative tasks associated with governance, including, but not limited to, ensuring regulatory compliance and recordkeeping of the governing boards. In this role, you will provide executive administrative support to assigned executive leaders, manage calendars including maintaining leaders schedules, setting/accepting appointments on their behalf, and providing daily/weekly updates. You will maintain communication and contact with constituents of the CEO and COO (donors, patients, family, community leaders, health leaders) on behalf of the executive during their absence and as needed. You will screen, prioritize, and communicate responses on behalf of the CEO and COO; act as gatekeeper to clear calendars to respond to high-priority issues; and act as liaison for the CEO and COO with strategic partners, donors, patients and families, employees, and Board members with potentially urgent issues. Additionally, you will compile information for and create the Strategic Plan, Annual Operating Plan, and quarterly results for Agrace and Foundation entities, oversee the administrative budget, and manage donor interactions for the CEO. You will prepare documents, reports, presentations, etc. as needed, attend meetings as requested and prepare agendas, materials, minutes, etc. You will review and process expense and credit card reports for approval, provide executive support to boards and committees, and coordinate all aspects of board and committee meetings, including scheduling, development of agendas and presentations, compiling and distributing materials, and taking minutes, etc., in compliance with board and committee expectations. You will facilitate communications from and between board and committee members and act as liaison between Agrace staff and board and committee members. You will track and monitor progress on action items, initiating requests for follow up as needed, coordinate new board member applications, selection, and orientation, and ensure board policies and other governing documents are reviewed and updated as required. Finally, you will manage the proper recordkeeping for board and committee documents and records, oversee assigned administrative functions, and provide backup support and assistance to other Executive Assistants as needed.