About the position
Player 15 Group includes several companies and many different departments that support the Phoenix Suns, Phoenix Mercury, Valley Suns and PHX Arena. Would you like to win championships and create sustained success? Player 15 Group is looking for individuals that are committed to pursuing excellence and be part of creating memorable experiences. We are seeking an experienced and highly motivated individual to join our team as an Executive Assistant to the CEO with the Player 15 Group. This position will be responsible for performing high level administrative tasks and project coordination for the CEO and other C-Suite Player 15 Group stakeholders. This includes but is not limited to answering phones, scheduling, managing complex calendars, planning, coordination and preparing for internal and external meetings/events and being a key communication liaison. If you're ready to join a people first culture and curate memorable moments, we want to hear from you!
Responsibilities
- Serve as a point of contact between the CEO, internal departments, stakeholders, ownership, league officials, sponsors and media.
- Draft communication reports and presentations on behalf of the CEO.
- Make decisions on areas of responsibility with limited supervision, including management of vendors, representation of the company at various events, and purchase of department equipment.
- Research and compile briefing materials on industry trends, team performance, sponsorship opportunities, and branding initiatives.
- Accurately manage various administrative processes, like scheduling travel for leadership through the company system; timely processing of expense reports; and maintaining an inventory of department supplies.
- Manage and resolve scheduling conflicts, prioritize calls, emails, and requests for the CEO's time, prepare meeting agendas, take detailed notes, and ensure follow-up on action items.
- Organize hospitality arrangements for the CEO, C-suite leaders, team owners, and guests, managing logistics for events, game days, and high-level engagements.
- Efficiently obtaining signatures, scanning/saving/organizing documents, and distributing all key documents.
- Serve as a key driver of company initiatives by actively participating in committees, supporting training efforts and providing back-up for other executive assistants.
- Take ownership of special projects, ensuring they are executed effectively, while also maintaining composure when direction and priorities change.
Requirements
- At least 5 years of experience assisting, supporting and working alongside a senior level executive.
Nice-to-haves
- Experience working with multiple senior executives or c-suite leaders.
- 5+ years of experience planning/scheduling across internal & external resources and locations.
- Prior experience in sports and entertainment industry.
Benefits
- Medical, Dental and Vision coverages.
- Life and Disability options.
- Vacation, sick and holiday leave programs.
- In-arena work requirements with the potential of hybrid schedules based on each role and departments.
- Discounts at Fanatics Team Shop.
- Tickets available for Phoenix Suns, Phoenix Mercury and Valley Suns.
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