Executive Assistant to the CEO

$52,000 - $52,000/Yr

Pacifica Trucks - Long Beach, CA

Part-time - Entry Level

Long Beach, CA

101-250 employees

Truck Transportation

About the position

The Executive Assistant to the President/CEO will be expected to work side by side with the CEO. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This role is part-time, expected to work anywhere between 10 - 25 hours per week, depending on the CEO's needs. The position requires a flexible schedule and accessibility, as the individual may be required to work weekends in addition to the standard workweek.

Responsibilities

• Coordinate and manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as a gatekeeper for the CEO, filtering and managing emails, phone calls, and other forms of communication.
• Handle administrative tasks such as drafting correspondence, preparing reports, and maintaining documents.
• Assist in preparing materials, agendas, and briefs for meetings the CEO attends or leads.
• Organize travel plans, including flights, accommodation, and transportation for the CEO's business trips.
• Plan and coordinate company events, conferences, or other special occasions involving the CEO.
• Organize and maintain confidential information, files, and records related to the CEO's work.
• Conduct research and provide background information to assist the CEO in making informed decisions.
• Act as a liaison between the CEO and other employees, stakeholders, clients, and external partners.
• Assist in managing special projects or initiatives that the CEO is overseeing.
• Handle expense reports, reimbursements, and budget tracking for the CEO.
• Address various issues and challenges that arise in the course of the CEO's work.
• Maintain a high level of confidentiality regarding sensitive information.

Requirements

• Bachelor's degree preferred; five to ten years related experience and/or training; or equivalent combination of education and experience.
• Experience handling non-profit corporation governance is desired, but not required.
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Ability to write speeches and articles for publication that conform to prescribed style and format.
• Ability to effectively present information to top management, public groups, and/or boards of directors.
• Bilingual English/Spanish is a plus.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Advanced proficiency in Microsoft Office (PowerPoint, Visio, Outlook, Microsoft Project, Excel, and Word), Adobe Acrobat, and social media web platforms.

Nice-to-haves

• Experience in logistics or supply chain management.
• Familiarity with Clean Truck Program initiatives.

Benefits

• 100% COVERED medical, dental, vision, and life insurance.
• 401(k) retirement plan.
• Paid vacations, holidays, and sick days.