Executive Assistant to the CEO

$45,000 - $50,000/Yr

Lincoln Park Community Services - Chicago, IL

Full-time - Entry Level

Chicago, IL

Social Assistance

About the position

The Executive Assistant to the CEO plays a crucial role in providing comprehensive support to the CEO and the Board of Directors at Lincoln Park Community Services (LPCS). This position requires a proactive individual who can anticipate needs, think critically, and maintain a high level of professionalism and confidentiality. The successful candidate will leverage their organizational and interpersonal skills to support strategic and programmatic decision-making within the organization, contributing to LPCS's mission of empowering individuals facing homelessness and poverty.

Responsibilities

• Serve as the primary point of contact for the CEO, acting on their behalf with key stakeholders and partners.
• Communicate on behalf of the CEO, including drafting correspondence and remarks as needed.
• Proactively cultivate and steward relationships with key stakeholders and partners.
• Manage data entry and follow through for new and existing relationships of the CEO.
• Manage the CEO's calendar and all scheduling, including preparation of materials.
• Schedule all appointments and meetings with internal and external stakeholders and make all travel arrangements.
• Provide oversight to the organizational calendar of activities for CEO related responsibilities.
• Prepare communications such as memos, emails, invoices, and reports; write and edit documents.
• Schedule and attend meetings on behalf of the CEO, taking notes for follow up and recording minutes.
• Receive and review all incoming communication for the CEO, determining priority and summarizing contents for appropriate staff action.

Requirements

• Bachelor's degree in Business Administration or a closely related field is preferred.
• A minimum of two to four years in a related role.
• Proven experience in an executive support capacity is essential.
• Exceptional writing abilities and meticulous attention to detail.
• Highly adept in managing tasks in a fast-paced environment, with strong multitasking capabilities.
• Skilled in functioning as a gatekeeper, effectively escalating important information and tasks as needed.
• Independent and proactive work ethic, capable of minimal supervision and quick adaptation to meet the CEO's needs.
• Strong interpersonal skills, displaying professionalism and positivity in public-facing roles.
• Effective in managing by influence and building robust external and internal relationships.
• Discretion in handling confidential information.
• Resilience and adaptability when handling multiple projects in potentially high-stress situations.
• Extensive knowledge in office administration, clerical procedures, and recordkeeping systems.
• Proficiency in typing, with a minimum speed of 50 words per minute.
• Expertise in Microsoft Office Suite (Excel, Outlook, Word) and ability to quickly learn new software.

Nice-to-haves

• A personal commitment to addressing homelessness in Illinois.
• Capacity to provide and accept timely feedback, fostering a constructive work environment.

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance