Howerton Eye Clinic - Austin, TX
posted about 2 months ago
The Executive Assistant to the CEO at Howerton Eye Clinic, PLLC plays a crucial role in ensuring the smooth operation of the CEO's office and the overall organization. This position requires sophisticated calendar management, where the assistant will prioritize inquiries and requests while troubleshooting conflicts. The assistant will also act as a liaison to the Board of Directors, handling all logistics for Board meetings and events, including scheduling, drafting agendas, and recording meeting minutes. Compliance with applicable rules and regulations regarding Board matters is essential. In addition to these responsibilities, the Executive Assistant will complete a broad variety of administrative tasks that facilitate the CEO's ability to lead effectively. This includes assisting with special projects, designing and producing complex documents and presentations, and maintaining a sophisticated filing system. The assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, exercising judgment to reflect the CEO's style and organizational policy. The role requires close collaboration with the CEO to keep them informed of upcoming commitments and responsibilities, acting as a 'barometer' for the issues in the environment. The assistant will also provide a 'gatekeeper' role, ensuring smooth communication between the CEO and staff while demonstrating leadership to maintain credibility and trust with the Executive Team. Managing all aspects of the organization's office services and assisting in developing office policies and procedures for improved workflow are also key responsibilities. Overall, the Executive Assistant will be involved in various projects and duties that benefit the organization, requiring a high degree of professionalism, exceptional organizational skills, and the ability to handle confidential information with discretion.