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Hbk Cpas & Consultants - Holmdel, NJ
posted 2 months ago
About the position
The Executive Assistant to the CEO at HBK CPAs & Consultants plays a crucial role in supporting the CEO and C-Suite team members by managing complex scheduling, preparing agendas for meetings, and handling travel arrangements. This position is integral to maintaining effective communication within the firm and ensuring that all tasks are completed efficiently and courteously. The role requires a proactive individual who can prioritize tasks and maintain confidentiality while contributing to various projects and initiatives within the company.
Responsibilities
- Manage scheduling and complex calendar management for the CEO and other C-Suite team members.
- Assist with preparing board agendas, partner meetings, and other events.
- Manage expense reporting, travel arrangements, and logistics.
- Work on specialized projects for mergers & acquisitions, company town hall meetings, and culture-building activities.
- Maintain strict confidentiality of all clients and firm business.
- Maintain good communication with the CEO, other owners, and colleagues to ensure work is performed accurately and efficiently.
- Assist Principals in their day-to-day operations.
Requirements
- Associate or Bachelor's Degree.
- Previous experience in a comparable position at a professional service(s) firm strongly preferred.
- Proficient in the Microsoft Office Suite (Excel, Word, Outlook, & PowerPoint).
- Knowledge of STAR Practice Management & HubSpot helpful but not required.
- Willingness to work overtime when needed during seasonal periods throughout the year.
Nice-to-haves
- Experience with STAR Practice Management & HubSpot.
Benefits
- Competitive Compensation
- Lucrative New Business & Employee Referral Bonuses
- Anniversary Bonus
- Paid Time Off
- 401(k) plan with company match and profit sharing
- Medical, dental, and vision insurance
- Company Paid Life Insurance
- Affordable Short- & Long-Term Disability Insurance
- Affordable Accidental and Critical Illness Insurance
- 9 Paid holidays
- Disability Insurance
- Tuition Reimbursement
- Annual Performance Reviews
