Executive Assistant to the CEO

$80,000 - $120,000/Yr

Jobot - McLean, VA

Full-time - Entry Level

McLean, VA

Administrative and Support Services

About the position

We are seeking a highly skilled and organized Executive Assistant to support our busy executive team at our technology services firm. This position is primarily remote with occasional travel required. The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to work well in a fast-paced environment. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of the executive team by providing comprehensive administrative support. Your responsibilities will include scheduling meetings and appointments, managing emails and correspondence, and maintaining files and documents. You will also coordinate travel arrangements and itineraries, prepare expense reports, and act as a liaison between the executive team and other departments within the company. In addition to these core responsibilities, you will provide support for company events and meetings, handle confidential information with discretion, and maintain a high level of professionalism at all times. You will assist in special projects as needed, which may include research and data analysis. Monitoring and managing the executive team's calendars will be essential to ensure that deadlines are met and that the team operates efficiently. This role requires a proactive individual who can work independently as well as collaboratively within a team, demonstrating strong organizational and time management skills to thrive in a dynamic work environment.

Responsibilities

• Provide administrative support to the executive team, including scheduling meetings and appointments, managing emails and correspondence, and maintaining files and documents.
• Coordinate travel arrangements and itineraries, and prepare expense reports.
• Act as a liaison between the executive team and other departments within the company.
• Provide support for company events and meetings.
• Handle confidential information with discretion and maintain a high level of professionalism at all times.
• Assist in special projects as needed, including research and data analysis.
• Monitor and manage the executive team's calendars and ensure that deadlines are met.

Requirements

• Bachelor's degree or equivalent experience.
• 3-5 years of experience as an administrative assistant or executive assistant, preferably in a technology-focused industry.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite.
• Strong attention to detail and ability to multitask effectively.
• Professional demeanor and ability to maintain confidentiality.
• Ability to work well under pressure and meet tight deadlines.
• A proven ability to work independently as well as part of a team.
• Willingness to be on-call occasionally to accommodate the needs of the executive team.

Benefits

• Competitive salary
• Comprehensive benefits package