Executive Assistant to the CFO and General Counsel

Harris Blitzer Sports & Entertainment - Newark, NJ

Full-time - Entry Level

Newark, NJ

About the position

The Executive Assistant to the CFO and General Counsel at Harris Blitzer Sports and Entertainment (HBSE) provides comprehensive administrative support to the CFO and General Counsel, facilitating their work across various sports and entertainment properties. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment while maintaining confidentiality and professionalism.

Responsibilities

• Manage calendars for the CFO and General Counsel, including internal and external appointments.
• Act as a gatekeeper by answering and filtering incoming calls and emails.
• Perform confidential administrative tasks, including attending meetings of the Legal and Finance departments.
• Execute core financial processes such as vendor setup, payment, and account reconciliations.
• Oversee legal billing, including intake and reconciliation.
• Prepare and edit outgoing correspondence, including emails, letters, and memos.
• Handle special requests such as gift purchasing and coordination of tickets to events.
• Create and manage travel itineraries and expense reports.
• Organize and facilitate meetings and events, including logistics and attendees.
• Utilize various software to prepare reports, presentations, and special projects.
• Perform other ad hoc duties as assigned.

Requirements

• Strong command of decision-making and problem-solving skills.
• Ability to think strategically and critically, with attention to detail.
• Initiative and forward-thinking mindset.
• Maintain confidentiality and demonstrate sound judgment.
• Strong research skills and creative thinking abilities.
• Well-developed interpersonal and communication skills.
• Flexibility and reliability as a team player.
• Strong time management and task prioritization skills.
• Prior administrative support experience in a fast-paced environment preferred.

Nice-to-haves

• Experience in a sports or entertainment industry is a plus.

Benefits

• Medical/Dental/Vision/Flexible Spending Accounts (LGBT friendly)
• Pretax Transportation Benefit
• Generous parental leave policies
• 401K (100% up to 5% matched after 1 year of service)
• Unlimited Paid Time Off
• 13 Paid Holidays
• ½ Day Summer Fridays
• Complimentary or Discounted Sports & Concert Tickets
• On Site Fitness Rooms
• Other League & Partner Discounts