Executive Assistant to the CFO

$75,000 - $75,000/Yr

Fractal Analytics - New York, NY

Full-time - Entry Level

New York, NY

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

About the position

The Executive Assistant to the CFO at Fractal Analytics plays a crucial role in supporting the CFO and acting as the primary point of contact for internal and external stakeholders. This fast-paced position requires a proactive and entrepreneurial approach to managing various administrative tasks, projects, and communications, ensuring the smooth operation of the executive's office.

Responsibilities

• Manage an active calendar of appointments across multiple geographical time zones.
• Act as a 'gatekeeper', creating win-win situations for direct access to Executive time and offices.
• Liaison and maintain communication among senior management, board members, middle management, and other business associates.
• Diligently follow up on tasks and communications.
• Efficiently handle and manage all administrative matters.
• Ensure security, integrity, and confidentiality of data.
• Manage and process invoices and expenses.
• Arrange complex and detailed travel plans.
• Handle personal matters such as doctor appointments and family travel arrangements.
• Participate actively in the planning and execution of company events.
• Coordinate office schedules, appointments, and bookings.
• Manage in-person Board meetings and client visits.
• Coordinate investor meetings and restaurant bookings for clients and board members.
• Prioritize important office tasks and ensure they are completed.
• Set up meeting rooms and issue security passes for visitors.
• Oversee adherence to office policies and procedures.
• Monitor and maintain office supplies of stationery and equipment.
• Maintain a safe and secure working environment.
• Answer phone calls and manage mail and deliveries.

Requirements

• At least 3 years of experience as an Executive Assistant to executives.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook & Teams).
• Excellent verbal and written communication skills in English.
• Strong organizational skills with attention to detail.
• Ability to handle confidential information with discretion.
• Demonstrated proactive problem-solving skills and decision-making capability.
• Ability to work effectively both independently and as part of a team.

Nice-to-haves

• Experience in a fast-paced corporate environment.
• Ability to manage time effectively and multi-task.
• Strong interpersonal skills and emotional maturity.

Benefits

• 401(k) benefits from day one
• Dental insurance
• Life insurance
• Paid holidays
• Paid time off
• Parental leave