Executive Assistant to the CFO

$89,500 - $169,000/Yr

Qualtrics - Seattle, WA

Full-time - Mid Level

Hybrid - Seattle, WA

1,001-5,000 employees

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

About the position

The Executive Assistant to the CFO at Qualtrics plays a crucial role in supporting the Chief Finance Officer by managing schedules, handling sensitive information, and ensuring effective communication across various stakeholders. This position requires a proactive, organized, and adaptable individual who can anticipate the needs of the executive and maintain confidentiality while fostering strong relationships within the organization.

Responsibilities

• Anticipate the needs and priorities of the CFO, proactively addressing them to streamline workflow and maximize productivity.
• Establish and maintain clear communication with the CFO and various stakeholders, ensuring alignment and information flow.
• Execute tasks with meticulous attention to detail, ensuring high standards and deadlines are consistently met.
• Demonstrate flexibility in responding to evolving priorities and dynamic situations, adjusting plans as needed.
• Maintain strict confidentiality and handle sensitive information with discretion and professionalism.
• Cultivate strong relationships with internal and external stakeholders to facilitate collaboration and achieve strategic objectives.
• Manage all travel and logistics associated with the CFO's travel.
• Own the schedule for the CFO by arranging meetings and ensuring effective time management.
• Set and track agendas for meetings, take notes, and document decisions made in meetings.
• Submit monthly expenses and provide other administrative support as needed.

Requirements

• Bachelor's degree required.
• 5+ years of Executive Assistant experience, preferably in a fast-paced tech startup environment.
• Expert-level written and verbal communication skills.
• Strong problem-solving skills and organizational abilities.
• Ability to consistently produce high-quality work with attention to detail.
• Experience in delivering professional customer service to internal and external customers.

Nice-to-haves

• Experience in a fast-paced, tech startup environment.
• Visionary spirit with the ability to anticipate needs and work independently.
• Ability to tackle new tasks with little notice or instruction.

Benefits

• Gym membership reimbursement
• Restricted Stock Units (RSUs)
• Wellness reimbursement for activities including gym memberships and meditation apps
• Experience Bonus for personal experiences
• Lunches provided in the office
• Competitive benefits packages