Executive Assistant to the Chief Machine Learning Officer

$99,200 - $148,800/Yr

Moloco - Redwood City, CA

Full-time - Entry Level

Redwood City, CA

About the position

The Executive Assistant to the Chief Machine Learning Officer at Moloco plays a crucial role in supporting the executive and the organization. This position involves managing complex calendars, coordinating meetings, and overseeing logistics for events, all while maintaining a high level of professionalism and discretion. The ideal candidate will thrive in a fast-paced, multicultural environment and will be responsible for ensuring efficient workflows and communication across the company.

Responsibilities

• Provide high-level administrative support for the Chief ML Officer and team-level support.
• Manage and maintain sensitive and complex calendars of in-person, video, and external meetings across multiple global time zones.
• Manage and execute team meetings logistics, prepare presentations for All Hands, and proactively prepare meeting agendas.
• Coordinate logistics for ML organization on-sites/off-sites, ad hoc events, and leadership meetings within budget.
• Coordinate extensive international and domestic travel.
• Provide general administrative support, including email management and expense reporting.
• Partner internally and externally to arrange meetings with key stakeholders and ensure they are advised of deadlines.
• Capture and distribute notes and action items from team meetings, following up on deliverables and OKRs as needed.
• Create efficient workflows and processes to maximize the executive's time.
• Potentially support calendar, expense, and travel management for other senior ML team members.
• Contribute to team culture with birthday and work-anniversary recognition.

Requirements

• Experience supporting C-level/SVP executives, ideally at high-growth technology companies.
• Familiarity with standard corporate technology such as Google Workspace, Slack, and Navan.
• Ability to navigate challenges in a multi-timezone, international environment.
• Ability to anticipate needs and complete a high volume of tasks independently with discretion.
• Experience with meeting planning and execution.
• Strong communication skills to interact at all levels of the organization with respect and clarity.
• Excellent interpersonal skills and experience working cross-functionally.

Nice-to-haves

• Experience in a hyper-growth, multicultural environment.
• Proactive mindset and ability to juggle fast-changing priorities.

Benefits

• Free parking
• Travel reimbursement