Executive Assistant to the Chief of Staff & the Board

$65,998 - $86,549/Yr

Eugene School District 4J - Eugene, OR

Full-time - Entry Level

Eugene, OR

Educational Services

About the position

The Executive Assistant to the Chief of Staff & the Board provides high-level, confidential administrative support, managing a variety of tasks including scheduling, project coordination, and communication with board members. This role requires discretion and professionalism, as it often involves handling sensitive information and facilitating the flow of information within the organization.

Responsibilities

• Provide high-level administrative support to the Chief of Staff.
• Schedule and coordinate board meetings, including logistics and materials preparation.
• Prepare meeting agendas and provide background information for the Chief of Staff.
• Manage the administrative operation of the office and supervise support staff.
• Facilitate communication between the Chief of Staff's office and board members, staff, and the public.
• Develop and maintain record management systems and information tracking systems.
• Perform budget administration duties, including monitoring expenditures and preparing forecasts.
• Assist in policy and procedure development and maintenance.
• Compose letters and responses for the Chief of Staff's review and signature.
• Maintain calendars and keep the Chief of Staff and Board of Directors informed of time-sensitive issues.

Requirements

• High school diploma or GED required; at least two years of post-secondary education preferred.
• Considerable secretarial experience, including three years of executive-level support experience.
• Strong writing and computer skills, with the ability to handle confidential information and multitask.
• Demonstrated knowledge of office management principles and practices.

Nice-to-haves

• Training or experience in office management and project management preferred.
• Bilingual proficiency and/or multicultural experience strongly preferred.

Benefits

• 403(b)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Vision insurance