Executive Assistant to the Chief of Staff

$65,000 - $65,000/Yr

Charter Oak Financial - Hamden, CT

Full-time - Entry Level

Hamden, CT

Insurance Carriers and Related Activities

About the position

The Executive Assistant to the Chief of Staff (COS) provides high-level operational support and project coordination, managing day-to-day administrative tasks and priorities. This role serves as a liaison between the COS and key internal/external stakeholders, allowing the COS to focus on critical initiatives and strategic planning. The position requires a proactive, diplomatic, and highly organized individual with excellent communication skills, capable of handling sensitive and confidential information.

Responsibilities

• Manage complex calendars, including scheduling meetings, appointments, and travel for the Chief of Staff.
• Serve as the primary point of contact for internal and external communications directed to the Chief of Staff.
• Assist in preparing reports, presentations, and other documents.
• Organize and coordinate executive team meetings, including preparing agendas, materials, and meeting minutes.
• Assist with strategic initiatives and special projects as directed by the Chief of Staff, including inputting related data into our internal CRM.
• Coordinate and manage budget for travel arrangements, itineraries, and accommodations for the Chief of Staff and other executives as needed.
• Support event planning and execution for key corporate meetings, retreats, and other executive functions.
• Provide administrative support, including processing expenses, managing files, and handling overall office duties.
• Proactively identify ways to improve administrative processes and workflows.

Requirements

• 3+ years of experience in a support role, preferably in a fast-paced professional environment.
• Ability to travel short and long distances, including overnight travel.
• Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual communication tools (Zoom, Teams, etc.).
• Discretion and ability to handle sensitive and confidential information.
• A proactive, problem-solving attitude with strong attention to detail and ability to work independently.

Nice-to-haves

• Experience in a corporate environment
• Familiarity with CRM systems

Benefits

• Dental insurance
• Health insurance