Executive Assistant to the Chief Operating Officer

First Look Media - New York, NY

Full-time - Entry Level

New York, NY

About the position

First Look Media is looking for a highly organized Executive Assistant to support the Chief Operating Officer (COO) with various administrative duties. The role requires a proactive individual who can manage multiple priorities while maintaining a positive and energetic demeanor. The Executive Assistant will play a crucial role in ensuring the COO's schedule is effectively managed and will assist in project management across various departments.

Responsibilities

• Plan, coordinate, and ensure the COO's schedule is effectively constructed to support expressed priorities.
• Work closely with the COO to keep him informed of upcoming commitments and responsibilities, following up appropriately.
• Handle basic administrative duties including travel arrangements, expense reports, and document creation and maintenance.
• Assist in project management across all studio groups, productions, investments, business development, finance, legal, HR, technology, and facilities.
• Assist in coordinating the agenda for senior management team meetings and all staff meetings.
• Manage external contacts, understanding who they are and tracking periodic communication needed for primary contacts.
• Perform other appropriately related projects and duties as assigned.

Requirements

• Bachelor's Degree with at least 1-2 years of administrative exposure, preferably in the media/entertainment industry.
• Excellent organizational skills with the ability to perform and prioritize multiple tasks seamlessly with attention to detail.
• Strong sense of teamwork and ability to operate independently and remotely from a supervisor.
• Advanced skills in Microsoft Office, including Word, PowerPoint, and Excel.
• Proficient with technology including mobile devices.
• High level of professionalism and ability to handle confidential information.

Benefits

• Ongoing career development opportunities.
• Commitment to a diverse workplace.