Executive Assistant to the Chief People Officer

$99,200 - $148,800/Yr

MOLOCO - Redwood City, CA

Full-time - Entry Level

Redwood City, CA

Publishing Industries

About the position

Moloco is seeking a confident, high-performing Executive Assistant (EA) who is an excellent communicator, highly resourceful, proactive, and thrives in a hyper-growth, multicultural environment. This individual must manage fast-changing priorities with integrity, discretion, and a can-do mindset. This role goes beyond traditional administrative duties, encompassing special projects, driving operational efficiency, and ensuring alignment across key initiatives. The ideal candidate is a strategic thinker with exceptional organizational and attention to detail skills who thrives in a fast-paced environment and excels at multitasking and problem-solving. As the Chief People Officer's right-hand partner, you will play a vital role in the organization with high visibility into daily operations, working cross-functionally across the company. You'll manage administrative, logistical, and project-related tasks for the Chief People Officer and the People organization.

Responsibilities

• Provide high-level administrative support, including managing complex, global calendars and coordinating meetings reflecting key priorities and maximizing time efficiency.
• Oversee team meetings: prepare materials, manage logistics, take detailed notes and follow up on action items proactively and independently.
• Coordinate logistics for team on-sites, off-sites, and leadership meetings, attending in person as needed.
• Plan and execute flawless international and domestic travel itineraries.
• Act as a trusted advisor to the Chief People Officer and leadership team, ensuring priorities are met.
• Lead special projects from concept to execution, meeting timelines, budgets, and goals.
• Foster strong relationships with senior leaders and the broader EA community to facilitate seamless communication.
• Drive operational alignment and ensure effective cross-functional communication.
• Prepare executive-level presentations and communications with a high level of professionalism.
• Provide backup administrative support to other senior executives as needed.

Requirements

• Proven experience supporting C-level executives, preferably in the People team and a high-growth environment.
• Exceptional organizational and time management skills, with the ability to adapt to shifting priorities.
• Experience working in a multi-time zone, international environment.
• Strong project management skills and a proven track record of successful execution.
• Excellent communication and relationship-building skills across all levels of an organization.
• High discretion, professionalism, and ability to handle sensitive information.
• Based in Silicon Valley, CA, and commutable to Redwood City.

Benefits

• Competitive benefits package
• Base Pay Range: $99,200—$148,800 USD
• Innovative benefits that empower employees to take care of themselves and their families