Executive Assistant to the Chief Revenue Officer
Advance Magazine Publishers - New York, NY
posted 3 months ago
About the position
The Executive Assistant to the Chief Revenue Officer (CRO) at Conde Nast plays a crucial role in providing confidential administrative support to the office of the CRO. This position encompasses a variety of clerical, administrative, and project-based duties, which include scheduling travel, arranging meetings, planning events, handling information requests, preparing reports and correspondence, and liaising with senior contacts, other Executive leadership team members, and Board members. Given the sensitive nature of the information handled, the role demands a high level of diplomacy and discretion. The Executive Assistant is responsible for ensuring the efficient operation of the office, supporting managers and employees through various tasks related to organization and communication. This role requires the handling of confidential and time-sensitive material, necessitating effective communication via phone and email to ensure that all duties are completed accurately and delivered with high quality and in a timely manner. The CRO is looking for a candidate with extreme attention to detail, capable of juggling multiple demands on the CRO's time with ease and grace. The role requires someone who can balance a high number of internal and external meeting requests and prioritize them appropriately. The Executive Assistant must be able to make decisions on behalf of the CRO and proactively anticipate and identify the needs of the CRO and her team. This position is also expected to be a culture carrier, managing competing priorities seamlessly and with a positive attitude. The candidate should be willing to go above and beyond to manage changing calendar commitments and ensure seamless global travel scheduling. Additionally, the Executive Assistant will be responsible for crafting team communications, translating written documents and notes into presentations, and planning events for the team within the budget requirements established by the CRO and her Finance lead.
Responsibilities
- Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies
- Providing real-time scheduling support by booking appointments and preventing conflicts
- Making domestic and international travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
- Booking meeting rooms and venues for CRO meetings, offsites, and presentations
- Screening phone calls and routing callers to the appropriate party
- Transcribing minutes from meetings, creating presentations, and conducting research
- Gathering inputs from appropriate stakeholders and preparing materials for the CRO's 1:1 meetings with ELT members, GED/EICs, and MDs
- Ensuring the CRO has access to or copies of materials that will be reviewed and discussed in her meetings
- Greeting and assisting visitors, maintaining professional communication via phone and email
- Anticipating the needs of others to ensure their seamless and positive experience
- Representing the office of the CRO
- Working with a global team in different time zones
- Managing schedules and handling phone calls
- Processing expenses, planning and coordinating meetings, and organizing team social activities (onsite and offsite)
- Mentoring and providing leadership/guidance to other assistants that support the CRO organization
Requirements
- 10+ years of administrative/office experience supporting a C-Suite executive
- 15+ years of administrative experience
- College degree required
- Experience with international travel required
- Extremely computer savvy with proficiency in Google suite products (Gmail, Docs, Sheets, etc.)
- Strong writing and verbal communication skills
- Ability to multitask in a fast-paced environment
- Motivated to learn and grow with a growth mindset
- Intellectual curiosity to learn the business for thoughtful team support
Benefits
- Generous employee benefits package
- Discretionary bonus compensation
