Executive Assistant to the Chief Revenue Officer

$100,000 - $135,000/Yr

Advance Magazine Publishers - New York, NY

Full-time - Mid Level

New York, NY

501-1,000 employees

Publishing Industries

About the position

The Executive Assistant to the Chief Revenue Officer (CRO) at Condé Nast provides essential administrative support to ensure the efficient operation of the CRO's office. This role encompasses a variety of clerical, administrative, and project-based tasks, including scheduling travel, arranging meetings, planning events, handling information requests, preparing reports and correspondence, and liaising with senior contacts, other executive leadership team members, and Board members. Given the confidential nature of the information handled, the position requires a high degree of diplomacy and discretion. The Executive Assistant is responsible for managing confidential and time-sensitive materials, ensuring that all communications are handled with accuracy and delivered in a timely manner. The CRO is looking for a candidate with exceptional attention to detail who can effectively juggle multiple demands on the CRO's time. This includes balancing a high volume of internal and external meeting requests and prioritizing them appropriately. The ideal candidate will be proactive, able to make decisions on behalf of the CRO, and anticipate the needs of the CRO and her team. The role also involves crafting team communications, translating written documents into presentations, and planning events within budget constraints. In addition to traditional administrative duties, the Executive Assistant will mentor and provide guidance to other assistants supporting the CRO organization. This position requires a partner who can seamlessly manage changing calendar commitments and global travel arrangements, ensuring a smooth experience for the CRO.

Responsibilities

• Handling office tasks, such as generating reports and presentations, setting up for meetings, and reordering supplies
• Providing real-time scheduling support by booking appointments and preventing conflicts
• Proactive calendar management
• Making domestic and international travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
• Ensuring seamless travel experience for the CRO
• Booking meeting rooms and venues for CRO meetings, offsites, and presentations
• Screening phone calls and routing callers to the appropriate party
• Transcribing minutes from meetings, creating presentations, and conducting research
• Gathering inputs from appropriate stakeholders and preparing materials for the CRO's 1:1 meetings with ELT members, GED/EICs, and MDs
• Ensuring the CRO has access to or copies of materials that will be reviewed and discussed in her meetings
• Greeting and assisting visitors
• Maintaining professional communication via phone and email
• Anticipating the needs of others to ensure their seamless and positive experience
• Representing the office of the CRO
• Working with a global team in different time zones
• Managing schedules and handling phone calls
• Processing expenses, planning and coordinating meetings, and organizing team social activities (onsite and offsite)
• Mentoring and providing leadership/guidance to other assistants that support the CRO organization

Requirements

• Excellent organizational skills
• Master multi-tasker
• Motivated to learn and grow with a growth mindset
• Intellectual curiosity and desire to learn the business to facilitate thoughtful team support
• 10+ years of administrative/office experience supporting a C-Suite executive
• 15+ years of administrative experience
• College degree required
• Experience with international travel required
• Extremely computer savvy with proficiency in Google suite products (Gmail, Docs, Sheets, etc.)
• Strong writing and verbal communication skills
• Detail-oriented and able to multitask in a fast-paced environment

Nice-to-haves

• Experience in a media or publishing environment
• Familiarity with project management tools
• Ability to work in a fast-paced, dynamic environment

Benefits

• Generous employee benefits package
• Discretionary bonus compensation
• Opportunities for professional development
• Flexible work arrangements