Executive Assistant to the Chief Technology Officer

$90,000 - $100,000/Yr

NBC - Englewood Cliffs, NJ

Full-time - Entry Level

Englewood Cliffs, NJ

Broadcasting and Content Providers

About the position

The Executive Assistant to the Chief Technology Officer (CTO) at NBCUniversal plays a vital role in providing comprehensive administrative support to the CTO. This position requires exceptional organizational skills, a proactive mindset, and the ability to manage multiple work streams effectively. The Executive Assistant will serve as a liaison between the CTO and various stakeholders, ensuring smooth communication and coordination across the Operations & Technology division and beyond.

Responsibilities

• Serve as a liaison between the CTO and other departments, team members, clients, stakeholders, and outside vendors.
• Draft and edit internal and external communications, ensuring clarity and professionalism.
• Proactively manage and maintain the CTO's calendar, including scheduling internal and external meetings, coordinating travel, and organizing meeting logistics.
• Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests.
• Arrange domestic and international travel accommodations, work visas, and associated documents, including detailed multi-city travel itineraries.
• Demonstrate flexibility, poise, patience, and persistence in adjusting priorities and rescheduling meetings.
• Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval.
• Facilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials.
• Coordinate internal group communications using newsletters, intranet postings, and messaging tools.
• Create and edit presentations, agendas, spreadsheets, and reports.
• Manage and organize executive files, both physical and electronic, as required.
• Participate in and support special projects as assigned; assist other department members as needed.

Requirements

• Bachelor's degree.
• Minimum 2 years of relevant experience maintaining a senior executive's phone, calendar, work, and travel schedules.
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly.
• Exemplary interpersonal skills including a professional in-person and virtual presence.

Nice-to-haves

• Proficiency with Microsoft Office 365 suite of tools and collaboration tools like Microsoft Teams and Slack.
• Experience operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid leave
• Tuition reimbursement
• Variety of discounts and perks