Executive Assistant to the CIO

Purdue Research Foundation - Fishers, IN

Full-time - Entry Level

Fishers, IN

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Executive Assistant to the Chief Investment Officer (CIO) at Purdue Research Foundation plays a crucial role in managing the administrative operations of the Office of Investments. This position involves coordinating the CIO's schedule, preparing confidential reports, and serving as a liaison with various stakeholders. The role requires excellent organizational skills and the ability to handle multiple projects while maintaining a high level of professionalism and discretion.

Responsibilities

• Serve as Executive Assistant to the Chief Investment Officer and coordinate administrative operations of the Office of Investments.
• Manage appointment calendars and coordinate the CIO's daily schedule.
• Compose and edit reports involving highly confidential or sensitive information.
• Provide relevant background information and material for meetings, ensuring timely preparation of all materials.
• Communicate frequently with Purdue University personnel, government offices, and PRF senior staff to coordinate meetings and obtain information.
• Coordinate Investment Committee meetings, distribute materials, and oversee meeting minutes.
• Manage the flow of documents in and out of the Office of Investments, including legal contracts.
• Set priorities and ensure all deadlines are met, alerting staff to upcoming deadlines.
• Maintain working and permanent files with high-level documents, proposals, and legal contracts.
• Coordinate travel arrangements, including flights, hotels, and meeting itineraries.
• Prepare agendas and assist with research and content development for meetings chaired by the CIO.
• Manage travel/leave queue and credit card statements for the Office of Investments.
• Screen incoming mail and calls, determining the nature of inquiries and handling appropriately.

Requirements

• High School diploma or GED equivalent required.
• Four years' experience providing high-level clerical or office management required.
• Knowledge of Microsoft Office Suite, including proficiency in Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills with attention to detail.
• Ability to maintain confidentiality and exercise discretion on operational matters.
• Strong organizational, time management, and problem-solving skills.

Nice-to-haves

• Experience in a higher education or research environment.
• Familiarity with investment management processes.

Benefits

• 403(b) retirement plan with 10% employer contribution and immediate vesting.
• Dental insurance coverage.
• Health Savings Account with up to $450 annually towards medical expenses.
• Paid holidays (10 per year).
• Vision insurance coverage.
• Tuition discounts for eligible programs at Purdue University and Purdue Global.