Executive Assistant to the City Manager and Public Safety

City Of Glenn Heights - Glenn Heights, TX

Full-time - Entry Level

Glenn Heights, TX

Justice, Public Order, and Safety Activities

About the position

The Executive Assistant to the City Manager and Public Safety provides high-level administrative support to the City Manager and the City Manager's Office. This role involves managing various complex projects, overseeing key programs, and ensuring efficient office operations. The position serves as an ambassador for the City Manager's Office, representing it at meetings and coordinating communications and events.

Responsibilities

• Provides complex, professional-level support to the City Manager and the City Manager's Office.
• Performs a variety of administrative, office management, or general office functions in support of the City Manager and the City Manager's staff.
• Operates as an ambassador for the City Manager's Office, greeting visitors, scheduling meetings, and corresponding on behalf of the City Manager.
• Represents the City Manager's Office at various meetings, keeping the City Manager apprised of issues as they arise.
• Produces all forms of correspondence including formal letters, memorandums, presentations, and worksheets.
• Tracks and monitors office supplies; maintains files and records; prepares purchase orders and work orders; verifies billing information.
• Prepares invoice packets and draw down request forms.
• Collects, sorts, and delivers mail; enters and reconciles payroll and leave documentation; provides customer service support as required.
• Develops department communications by creating and recording telephone greetings; updates the website and answers website emails.
• Provides research, preparation, and coordination of projects and reports as required.
• Organizes and implements staff/citizen or internal staff meetings; assists with meeting activities by preparing materials, attending meetings, taking minutes, and filing agendas.
• Assists with preparation of the annual budget; tracks and reports monthly variances to plan.
• Assists in the review and revision of assigned policies and procedures.
• Oversees the office by managing facility maintenance, organizing assignments, and maintaining supplies and office machines.
• Assists in the coordination of community or department events.
• May conduct special projects or research assignments of a moderately complex nature.

Requirements

• Associate's Degree in public administration, business, or a related field.
• A minimum of five (5) years of increasingly responsible recent experience in public administration or municipal operations.
• Comprehensive knowledge of municipal organizational structure and operation, legal and political environments of local government.
• Proficient skills in Microsoft Office Suite including Excel, Word, and PowerPoint.
• Comprehensive understanding of all City safety rules and operating procedures.

Nice-to-haves

• Advanced analytical skills to prepare and present special research projects.
• Comprehensive ability to consider a broad range of activities and perform substantial analysis.
• Proficient skills to communicate clearly and concisely in English, both orally and in writing.

Benefits

• Health insurance coverage
• Paid holidays
• Flexible scheduling
• Professional development opportunities