EXECUTIVE ASSISTANT TO THE CITY MANAGER

$45,011 - $53,997/Yr

City Of Maitland - Maitland, FL

Full-time - Entry Level

Maitland, FL

About the position

The Executive Assistant to the City Manager provides comprehensive administrative support to the City Manager and Assistant City Manager, ensuring efficient office operations and effective communication. This role requires a high level of confidentiality, discretion, and independence, as well as the ability to manage multiple tasks and priorities in a fast-paced environment.

Responsibilities

• Provides administrative and office support to the City Manager and Assistant City Manager.
• Coordinates administrative matters and resolves administrative problems.
• Manages the flow of administrative work, including scheduling meetings and making travel arrangements.
• Maintains appointment schedules and calendars for the City Manager and Assistant City Manager.
• Assists in the preparation and monitoring of the department budget.
• Composes and prepares various documents, memos, and emails for internal and external customers.
• Organizes and maintains the office filing system.
• Reviews and routes mail and communications, identifying items requiring immediate attention.
• Maintains mailroom supplies and monitors postage funds.
• Interacts with the public and officials, screens calls, and provides information as needed.
• Conducts city records research for various stakeholders.
• Prepares special data collection and analysis reports as requested.
• Processes purchase orders, travel requests, and maintains office supplies.
• Prepares and processes timesheets and personnel action forms.
• Attends City Council meetings and workshops as requested.

Requirements

• Graduation from an accredited college or university with an associate degree in office administration, office management, secretarial science, public administration, or a closely related field.
• Three or more years of experience in a progressively responsible executive assistant position in a professional office environment.
• Proficient in the use of personal computers and Microsoft Office Suite.

Nice-to-haves

• Experience with enterprise resource planning (ERP) software.
• Knowledge of automated agenda preparation software and document management systems.

Benefits

• Competitive hourly wage of $21.64 - $25.96.
• Full-time employment with potential for career advancement.