Executive Assistant to the City Manager

$99,362 - $120,765/Yr

City Of Cupertino - Cupertino, CA

Full-time - Mid Level

Cupertino, CA

About the position

The City of Cupertino is seeking an Executive Assistant to the City Manager to provide high-level administrative support, ensuring smooth operations and communication within the City Manager's Office. This role involves managing a variety of responsibilities, including calendar management, correspondence, project coordination, and interaction with various stakeholders, while maintaining confidentiality and professionalism.

Responsibilities

• Serve as the primary point of contact for the City Manager, managing communications including emails, phone calls, and in-person interactions.
• Maintain strict confidentiality with sensitive information and oversee all matters with discretion.
• Manage and coordinate the City Manager's complex calendar, scheduling meetings, conferences, and appointments.
• Represent the City to the public, businesses, Council members, and other agencies at the request of the City Manager.
• Review and summarize miscellaneous reports and documents; prepare background documents as necessary.
• Research and analyze routine administrative projects for the City Manager and executive team; prepare first draft reports on routine administrative matters.
• Receive and distribute incoming mail; review and evaluate mail to identify priority items for the City Manager.
• Process payment of invoices and provide follow-up on assignments given to management staff by the City Manager.
• Prepare high-quality correspondence, reports, presentations, and briefing materials, ensuring accuracy and professionalism.
• Make travel arrangements for the City Manager and City Council; maintain appointment schedules and calendars.
• Attend Management, City Council committee, and other meetings and take minutes as directed by the City Manager.

Requirements

• Graduation from an accredited four-year college or university; or completion of two years of college-level coursework in business or a related field and four years of office administrative experience reporting to a high-level manager.
• Knowledge of local government organizational structure, operations, and protocols.
• Proficient in Microsoft Office Suite, project management tools, and virtual meeting platforms.
• Exceptional communication skills, both written and verbal.

Nice-to-haves

• Experience in time management and project coordination.
• Basic supervisory principles and practices.

Benefits

• Competitive salary range of $99,361.60 - $120,764.80 per year.
• Full-time employment with potential for career advancement.