Executive Assistant to the Co-CEO

$150,000 - $150,000/Yr

Beacon Hill Staffing Group - New York, NY

Full-time - Mid Level

New York, NY

Administrative and Support Services

About the position

The Executive Assistant to the Co-CEO will provide high-level administrative support to the firm's co-CEOs in a fast-paced marketing tech environment. This role is designed for a proactive individual who can manage complex schedules, coordinate meetings, and maintain effective communication with various stakeholders. The position is temporary to permanent, requiring in-office presence from Tuesday to Thursday, with remote work on Mondays and Fridays.

Responsibilities

• Schedule and coordinate meetings with internal and external stakeholders.
• Track, prioritize, and assist with follow-ups to internal and external meetings, representing the Co-CEO in communications.
• Draft emails, internal and external memos, and manage email and general correspondence on behalf of the co-CEOs.
• Work closely with the Co-CEO, Chief of Staff, and senior leadership team.
• Interact with external stakeholders, including investors and C-suite customers, on scheduling requests and special projects.
• Maintain efficient flow of information across various projects and priorities.
• Arrange travel and handle ad hoc projects as needed.

Requirements

• 5+ years in an executive assistant role supporting a CEO or C-level executive.
• Proven experience managing multiple high-impact tasks under pressure.
• Ability to prioritize tasks strategically and handle difficult calendars.
• Desire to work in a fast-paced, dynamic environment.
• Willingness to assist across the organization as needed.
• Highly proactive with the ability to anticipate the Co-CEO's needs.
• Outstanding organization skills and attention to detail.
• Flexible, patient, and easy-going demeanor with a good sense of humor.
• Ability to interact with individuals at all levels, particularly senior levels.

Nice-to-haves

• Previous experience working at a startup or in a fast-paced industry (e.g., finance).
• Proficiency with G-Suite, Asana, Excel, and related tools.

Benefits

• Health, vision, and dental insurance.
• 401k with matching contributions.