Executive Assistant to the COO/EVP

$71,500 - $71,500/Yr

The Fetzer Institute - Kalamazoo, MI

Full-time - Mid Level

Kalamazoo, MI

Professional, Scientific, and Technical Services

About the position

The Executive Assistant to the COO/EVP plays a crucial role in supporting the Chief Operating Officer and Executive Vice President at the Fetzer Institute. This position requires a dynamic individual who can manage a busy executive's calendar, handle communications, coordinate travel, and support various projects while maintaining a high level of professionalism and confidentiality. The role also involves providing part-time administrative support to the Director of Learning and Strategic Integration, making it a multifaceted position that thrives on organization and initiative.

Responsibilities

• Manage an extremely active and fluid calendar for the COO/EVP, prioritizing inquiries and requests while troubleshooting conflicts.
• Represent the COO/EVP through written and verbal communications with various stakeholders, ensuring a high level of hospitality.
• Design, create, and edit documents, reports, and presentations, preparing information for meetings.
• Draft and respond to emails as directed, ensuring follow-up on tasks and contacts made by the COO/EVP.
• Plan and manage travel arrangements for the COO/EVP, including scheduling and preparing itineraries.
• Coordinate and support meetings of the Cabinet and Movement Leadership Teams, handling all logistics and taking meeting notes.
• Serve as the primary point of contact for internal and external constituencies on matters pertaining to the COO/EVP.
• Conduct research and analyze information to conserve the COO/EVP's time.

Requirements

• Bachelor's degree required.
• 5-10 years of experience, with at least three years supporting a C-suite executive in a non-profit organization.
• Mastery of the Microsoft Office suite, especially Word, PowerPoint, Excel, and OneNote.
• Excellent writing and grammar skills, with strong proofreading and editing capabilities.
• Detailed project management skills and the ability to adapt to changing priorities.

Nice-to-haves

• Experience with D365 is a plus.
• Proactive, fast-paced, and independent problem-solving skills.
• Ability to work with sensitive information and maintain confidentiality.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance