Executive Assistant to the Dean (7384U) 71771

$100,000 - $100,000/Yr

University of California - San Francisco, CA

Full-time - Entry Level

San Francisco, CA

Educational Services

About the position

The Executive Assistant to the Dean at the University of California, Berkeley plays a crucial role in supporting the Dean of the Goldman School of Public Policy (GSPP) in various administrative and operational tasks. This position requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced academic environment. The Executive Assistant will be responsible for coordinating the Dean's schedule, managing communications, and facilitating interactions with faculty, staff, students, and external stakeholders. This role is pivotal in ensuring that the Dean can focus on strategic initiatives and leadership responsibilities while maintaining effective operations within the school. In addition to traditional administrative duties, the Executive Assistant will also be involved in organizing events, managing special projects, and supporting the Dean in preparing reports and presentations. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work independently while also being a collaborative team member. The position requires a proactive approach to problem-solving and the ability to anticipate the needs of the Dean and the school. The University of California, Berkeley is committed to fostering an inclusive and equitable environment. The Executive Assistant will be expected to contribute to this mission by promoting diversity and inclusion in all aspects of their work. This includes engaging with a diverse community of students, faculty, and staff and supporting initiatives that enhance the educational experience for all members of the campus community. The role offers opportunities for professional development and growth within a prestigious institution known for its academic excellence and commitment to social justice.

Responsibilities

• Coordinate the Dean's schedule and manage appointments.
• Handle communications on behalf of the Dean, including emails and phone calls.
• Organize events and meetings, including logistics and materials preparation.
• Assist in the preparation of reports, presentations, and other documents for the Dean.
• Manage special projects as assigned by the Dean.
• Facilitate interactions with faculty, staff, students, and external stakeholders.
• Maintain confidentiality and exercise discretion in handling sensitive information.
• Support the Dean in strategic initiatives and operational tasks.

Requirements

• Proven experience as an executive assistant or in a similar administrative role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Proficiency in office software and technology, including Microsoft Office Suite and communication tools.
• Demonstrated commitment to diversity, equity, and inclusion in the workplace.

Nice-to-haves

• Experience in an academic or higher education environment.
• Familiarity with public policy or related fields.
• Advanced skills in project management and event planning.

Benefits

• Professional development opportunities with at least 80 hours of paid time per year.
• Comprehensive health insurance coverage.
• Retirement savings plan options.
• Paid holidays and vacation time.
• Support for work-life balance.