Eastern University - Saint Davids, PA
posted 4 months ago
The Executive Assistant to the Dean of the College of Arts and Humanities at Eastern University plays a crucial role in ensuring the smooth operation of the Dean's office. This position is responsible for maintaining a positive image of the office and providing accurate and helpful information to all callers and visitors, particularly students and faculty. The Executive Assistant will provide general administrative support, plan and schedule meetings, and maintain the overall efficiency of the office. This role serves as the immediate point of contact for the College of Arts and Humanities (CAH) with the university community and external constituents, coordinating various services related to the office, including records management, student employment, human resource administration, and special projects undertaken by the office. In this position, the Executive Assistant will coordinate the daily operations of the Dean's office, including its systems, procedures, schedules, and workflow. The role involves assisting the Dean in monitoring and supporting faculty handbook policies related to promotion, tenure, and faith and learning papers. The Executive Assistant will also coordinate and arrange meetings, prepare agendas, reserve facilities, and record and circulate minutes of meetings as requested. Additionally, the Executive Assistant will support the Dean with institutional responsibilities that extend beyond the College of Arts and Humanities and the university. The Executive Assistant will supervise and maintain faculty files and information for the Dean, demonstrating sound fiscal management and empirically-based decision-making in all activities, including program development, human resources, budget allocations, and facilities planning. This position requires managing the supervisor's calendar, scheduling appointments, and attending meetings with the supervisor when requested. The Executive Assistant will also handle financial documentation, prepare correspondence and reports, and maintain general and confidential files, ensuring that all college spending is tracked by department and cost center. Overall, this role is vital in supporting the Dean and ensuring the effective functioning of the College of Arts and Humanities.