Executive Assistant to the Dean

Mercer University - Atlanta, GA

Full-time - Entry Level

Atlanta, GA

Educational Services

About the position

The Tift College of Education at Mercer University is seeking an Executive Assistant to the Dean to provide comprehensive administrative support to the Dean. This role is pivotal in ensuring the smooth operation of the Dean's office and involves a variety of tasks that require a high level of organization and confidentiality. The Executive Assistant will be responsible for scheduling and coordinating the Dean's appointments, managing travel arrangements, and providing support in budget management and routine accounting functions. The position operates under moderate supervision, necessitating strong organizational skills and the ability to maintain confidentiality in all dealings. In addition to traditional administrative duties, the Executive Assistant will be involved in maintaining records and managing databases, which are essential for the efficient operation of the office. The role requires proficiency in Microsoft Word for document preparation, Excel for budget maintenance and expense report development, and Outlook for managing office calendars. Familiarity with the WorkDay budget system and other Mercer-specific IT systems will be beneficial. The ideal candidate will possess strong interpersonal and communication skills, enabling them to work effectively with a diverse range of constituencies within the university community. This position is not just about administrative tasks; it also involves the ability to coordinate and organize meetings and special events, ensuring that all logistical aspects are handled efficiently. The Executive Assistant will play a crucial role in supporting the Dean's initiatives and contributing to the overall success of the College of Education.

Responsibilities

• Provide administrative assistance to the Dean of the Tift College of Education.
• Schedule and coordinate the Dean's appointments and travel arrangements.
• Support the Dean with College and unit budget management and routine accounting functions.
• Maintain records and manage databases for the Dean's office.
• Prepare documents using Microsoft Word and maintain budgets using Excel.
• Manage office calendars using Outlook and learn the WorkDay budget system.
• Coordinate and organize meetings and special events as needed.

Requirements

• Bachelor's degree from an accredited college/university.
• One year of prior administrative support experience.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong interpersonal and communication skills.
• Ability to maintain confidentiality and handle routine accounting functions.
• Organizational skills and ability to establish priorities.

Nice-to-haves

• Experience with database management.
• Knowledge of office management principles and procedures.
• Ability to create, compose, and edit written materials.

Benefits

• Comprehensive health insurance for self and dependents.
• Generous retirement contributions.
• Tuition waivers for employees and their dependents.
• Paid vacation and sick leave.
• Technology discounts.
• Work-life balance schedules.