Executive Assistant to the Dean

Saint Martin's University • Lacey, WA

547d • $37,000 - $38,882

About The Position

The Executive Assistant to the Dean of the College of Arts and Sciences at Saint Martin's University plays a crucial role in providing comprehensive administrative support to the Dean and the faculty. This position is responsible for managing the daily operations of the administrative unit, which includes creating faculty workload reports, assisting students with grievance processes, and supporting faculty administrative needs. The Executive Assistant serves as the first point of contact for the College, requiring strong conflict management skills to handle inquiries from students, faculty, and other stakeholders, especially in high-stress situations. In addition to managing the Dean's calendar and organizing meetings, the Executive Assistant is tasked with training and mentoring work-study students, responding to grievances, and coordinating various administrative tasks such as creating Letters of Intent for adjunct faculty and managing faculty searches. This includes posting job advertisements, maintaining applicant files, scheduling interviews, and managing travel arrangements for candidates. The role also involves budget management, where the Executive Assistant reviews and corrects budget errors, distributes budget reports, and documents the Dean's budget commitments. The position requires a proactive approach to supporting special events hosted by the College, including logistics for speakers and advertising. The Executive Assistant is also responsible for maintaining the college's public profile through newsletters and social media, ensuring that the College's mission and values are effectively communicated. This role is integral to fostering a diverse and inclusive environment, aligning with the university's commitment to equity and social justice. The Executive Assistant will also contribute to initiatives that promote sustainability and diversity within the College.