Executive Assistant to the Department Chair (BLANK AST 3)

$59,259 - $84,926/Yr

Davis - Davis, CA

Full-time - Entry Level

Davis, CA

Real Estate

About the position

The Executive Assistant to the Department Chair provides comprehensive administrative support to the Department of Human Ecology at UC Davis. This role involves managing calendars, coordinating travel, preparing meeting materials, and assisting with academic personnel actions. The position requires strong organizational skills and the ability to handle multiple tasks efficiently while supporting the department chair and contributing to various projects and committee work.

Responsibilities

• Manage calendars and schedules for the department chair.
• Prepare itineraries and materials for meetings and presentations.
• Coordinate travel arrangements and handle reimbursements.
• Plan and support special projects and committee work.
• Prepare meeting minutes and manage deadlines.
• Assist with academic personnel actions, including recruitment and candidate interviews.

Requirements

• Experience in an administrative role performing executive support functions in a customer-oriented office environment.
• Experience managing complex calendars and schedules.
• Experience with planning events and coordinating meeting logistics, including online and hybrid meetings.
• Proficiency in Microsoft Office suite or similar office software.
• Strong organizational and time management skills.
• Excellent writing, editing, and proofreading skills.

Nice-to-haves

• Experience researching, analyzing, and compiling data for reports.
• Familiarity with UCD system applications like Aggie Enterprise and Recruit.
• Experience working in a university environment.
• Project management skills to analyze and assess problems.
• Knowledge of campus purchasing and travel policies.

Benefits

• High quality and low-cost medical plans for employees and families.
• Dental and Vision insurance premiums covered for eligible roles.
• Extensive leave benefits including Pregnancy and Parental Leave.
• Paid Holidays and Paid Time Off as per UC Davis policies.
• Continuing Education allowance and Education Reimbursement Program.
• Access to free professional development courses.
• On-site Employee Assistance Program with mental health services.
• Supplemental insurance options including life and disability insurance.
• Public Service Loan Forgiveness Qualified Employer status.
• Retirement benefit options including Pension and Retirement Saving Plans.