Executive Assistant to the Department Chair (BLANK AST 3)

$59,259 - $84,926/Yr

University of California - Davis, CA

Full-time - Entry Level

Davis, CA

Educational Services

About the position

The Executive Assistant to the Department Chair at the University of California, Davis provides essential executive administrative support to the Department of Human Ecology. This role involves managing calendars, coordinating travel, preparing meeting materials, and assisting with academic personnel actions. The position requires strong organizational skills and the ability to handle multiple tasks in a fast-paced environment.

Responsibilities

• Manage calendars and schedules for the department chair.
• Prepare itineraries and materials for meetings and presentations.
• Coordinate travel arrangements and handle associated reimbursements.
• Plan and provide support for special projects and committee work.
• Prepare meeting minutes and manage deadlines.
• Assist with academic personnel actions, including recruitment notices and candidate interviews.

Requirements

• Experience in an administrative role performing executive support functions.
• Proficiency in managing complex calendars and schedules.
• Experience with event planning and coordinating meeting logistics.
• Strong skills in Microsoft Office or similar office software.
• Ability to analyze complex information and derive logical conclusions.
• Excellent organizational and time management skills.
• Strong writing, editing, and proofreading skills.
• Excellent oral and written communication skills.

Nice-to-haves

• Experience researching, analyzing, and compiling data for reports.
• Familiarity with UCD system applications like Aggie Enterprise and Recruit.
• Experience working in a university environment.
• Knowledge of academic personnel policies and procedures.
• Project management skills.

Benefits

• Travel reimbursement
• Continuing education credits
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Parental leave
• Employee assistance program
• Vision insurance
• Union benefits
• Loan forgiveness
• Loan assistance
• Pet insurance