Executive Assistant to the Director of HR- Huntersville, NC

Compleat Kidz - Huntersville Clinic - Huntersville, NC

Full-time - Mid Level

Huntersville, NC

About the position

The Executive Assistant to the Director of HR plays a crucial role in supporting the HR and Payroll teams by performing various administrative duties, ensuring effective communication, and maintaining confidentiality in high-level operations. This position requires a proactive problem solver with exceptional communication skills and meticulous attention to detail, who can adapt to the dynamic nature of the executive landscape.

Responsibilities

• Performing administrative duties, such as maintaining employee databases, E-verify, and sorting emails for the HR department.
• Maintaining proper records of employees' leave and assisting with payroll duties.
• Serving as a point of contact, soliciting feedback from key stakeholders, providing smooth communication with employees and timely resolution to their queries, utilizing Zendesk.
• Coordinate with HR team to process worker's Compensations and Unemployment Benefits Requests.
• Manage professional and personal scheduling for Director, including agendas, mail, email, phone calls, client management, and other company logistics.
• Develop and/or update company policies as needed.
• Implement rollout of new and/or updated programs and initiatives.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to and from the Director's direct reports.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
• Organize team communications and plan events, both internal and off-site.
• Flexibility to work during the weekend on occasion, and to work additional hours if required.

Requirements

• Four or more years of experience in an administrative role reporting directly to upper management.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with office suite productivity tools and an aptitude for learning new software and systems.
• Ability to maintain confidentiality of information.
• Strong ability to multi-task in a high functioning environment.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid holidays
• Vision insurance