Executive Assistant to the Director of the Department of Early Learning and Care

$59,016 - $86,928/Yr

Oregon.gov

Full-time - Entry Level

About the position

The Executive Assistant to the Director of the Department of Early Learning and Care plays a vital role in supporting the agency's leadership by providing executive-level administrative support. This position is essential for managing communications, coordinating office operations, and ensuring the smooth functioning of the Director's Office. The role requires a proactive individual who thrives in a collaborative environment and is committed to promoting equity in early childhood education.

Responsibilities

• Provide executive-level, confidential support to the Early Learning Systems Director and Executive Leadership Team.
• Manage day-to-day office operations, policies, procedures, and programs of the Office of the Director.
• Coordinate communications to and from the Director's Office.
• Provide backup support to the Executive Leadership Team members and the Executive Officer to the Early Learning Council as needed.
• Assist in the administration of department programs and operations.

Requirements

• Four years of staff-level experience providing administrative support to management, including technical or analytical duties.
• Experience in program or project planning, budget monitoring, or providing analytical information for management decision making.
• A Bachelor's degree in Business Administration, Management, Public Administration, or a closely related field may substitute for up to two years of required experience.

Nice-to-haves

• Proficiency in Microsoft applications such as Outlook, Word, PowerPoint, and Excel.
• Exceptional organizational skills and attention to detail.
• Experience managing calendars and coordinating meetings or workshops.
• Ability to communicate effectively with a variety of people, both orally and in writing.
• Ability to handle sensitive situations with tact and confidentiality.

Benefits

• Excellent medical, vision, and dental benefits package for employees and qualified family members.
• 11 paid holidays per year.
• 3 paid 'Personal Business Days' per year.
• 1 additional paid 'Special Day' per year.
• 8 hours of sick leave accumulated every month.
• Progressive vacation leave accrual, with increases every 5 years.
• Student Loan Forgiveness Program for qualifying payments.